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When we were discussing how to best convey the content and features of our reports when designing this page, the phrase “A picture paints a thousand words” came to mind.

So we thought “What better way to show off our industry leading reports?” Include them. On this page you will find actual examples of our reports.

But what makes our reports better than our competitors?

Our reports are considerably more detailed with an average report for a two bedroom unfurnished flat / house being 70 to 90 pages long with 250+ photographs against our competitor’s reports of 30 to 40 pages and circa 30 photographs for a like for like property.

Next we layout our reports in an easy to read “Storybook” method which means the item description photographs and damages are all on the same page, not like our competitors who have pages and pages of thin text and then a block of 20 or so photographs at the end of the report. This means with their reports you have to keep flicking back and forth between text and photos.

Finally we do not use masses of time-wasting abbreviations. We only use RHS – Right Hand Side and LHS – Left Hand Side. It is very common for our competitors to have a whole page or two dedicated to the meaning of the 40 plus abbreviations they use; making their reports read like a puzzle – very time consuming, pointless and laborious.

Our reports WILL save you time and resources.

These points coupled with the fact we deliver all reports same day no matter what time we leave the property, makes for the best reports and service in the industry. What more can we say?


All reports can be delivered in over 58 languages

Professional Inventory Management Services Ltd is the only inventory company in Lincolnshire to offer all of its reports in multiple languages.

Life, no matter where you live is multi-cultural, so we have developed an inventory report service to meet this need. The inventory clerk could be English, the agent Russian, the landlord Gujaraty and the tenants a mixed house share of Polish, Greek, Italian, Chinese, Latvian, Korean and Thai.

PIMS Ltd can translate the report into the mother language of all tenants so they can easily read it, no matter what the base language used, and still deliver the original report and all the translated versions the same day!

Languages Include:

“Afrikaans, Arabic, Azerbaijani, Belarusian, Bengali, Bulgarian, Burmese, Chinese, Croatian, Czech, Danish, Dutch, English, Estonia, Filipino, Flemish, French, German, Greek, Gujarati, Hakka, Hindi, Hmong, Hungarian, Italian, Japanese, Javanese, Korean, Latvian, Lithuanian, Malay / Indonesian, Nepalese, Northen Min / Simplified Chinese, Persian / Farsi, Polish, Portuguese, Punjabi, Romanian, Russian, Serbo-Croatian, Slovak, Somali, Spanish, Swedish, Tamil, Telugu, Thai, Turkish, Turkmen, Ukrainian”

Inventory Report

The inventory is the most in-depth report produced by us and will detail in a brief and clearly expressed manner every item in the property from ceiling to floor. All fixed items – doors, handles, walls, windows, switches, sockets, coverings, blinds, loose furnishing, appliances etc – in fact everything we see.

Report Summary

Details the “OBSERVATIONS” in item and room order as a way to quickly review the issues affecting the property without having to fully read the report from cover to cover, saving you time.

We use “FORENSIC” measuring tools so when damage is photographed the image has scale and reference.

Where there is an issue these are repeated over and over for every item in the property, thus producing the UK’s most in-depth, comprehensive, impartial, unbiased report, protecting landlords, agents and tenants.

This report is delivered the same day we visit the property.

To view an example of Inventory report click below:

Simultaneous Inventory & Check-In

We have invested in the latest technology and are using bespoke software so that we can complete this report in one visit that our competitors take two visits to do.

The features of this report are exactly the same as detailed in the inventory and check-in description above but the reports are carried out back to back saving time and money.

To view an example of a simultaneous inventory and check-in report click below:

Mid-Term Report / Interim Inspection

This may be the shortest report we carry out but it is extremely popular with agents and landlords as it delivers an insight into how a tenant is looking after the property and identifies any problems. Our mid-term reports average 20 pages with full HD photos.

We also discuss with tenants and make note of any maintenance issue that they may have, fully test smoke alarms and advise on fire escape routes.

This report is delivered the same day we visit the property.

Check-Out Report

What makes our forensic check-out reports so special is their unique format and layout making reading and comparing the check-out to the inventory 80% faster than conventional reports that our competitors produce.

Our check-out report is displayed in ‘Landscape’. On the left you have the original inventory report and on the right the check-out. Why?

This unique feature details that if an item is reported on (text and evidential photographs together) in the check-out – dirty, damaged, missing, etc – its original description and photos from the inventory are displayed on the inventory side so the reader can quickly make a before and after comparison. Items not reported on in the check-out are not displayed on the inventory side, as there is no need to read about items if their condition etc has not changed from the start of the tenancy. Saving you time.

Overview of What a Check-Out Report is:

The check-out report will contain the same initial information as an inventory – inspection conditions, keys, meters, cleanliness overview, safety and inspection areas.

To complete the report we go from room to room, item to item and meticulously compare what the inventory report states to what the item’s current condition is.

If you have had a poor quality “Inventory & Check-In” or none at all; or one that was not impartial – (Landlord or Agent completed it) These facts will seriously undermine the strength of the check-out report and damage or even dismiss any chance the Landlord has of making a claim against the tenant’s deposit.

In January 2016, Agents who had used the “Simultaneous Inventory & Check-In” and “Check-Out” report service, successfully negotiated £7,000 + compensation fee for a Landlord from tenants who had caused substantial damages to his property. The case never even made it to Dispute Resolution as these reports made it an “Open & Shut” case, providing the EVIDENCE required to prove the landlord’s claim.

The report is delivered the same day we visit the property.


See what our customers have to say…

I am very impressed with the level of detail and the professionalism of PIMS. Emma and Ruth have created a business to be proud of and a service which is second to none. After meeting many inventory clerks over the years, I can honestly say these guys are the best by a long mile.

Paul Horton