In-Depth Inventory Reports Delivered by Skilled Specialists in LINCOLN

Detailing every item in the property, we create inventory reports that list everything in the home from ceiling to floor. At Professional Inventory Management Services Ltd, in Lincoln, our devoted qualified, certified and accredited inventory clerks create in-depth reports that showcase all fixed items. We precisely describe every item in the property.

A Thorough Format

As an ongoing process which grows and develops daily, weekly, monthly, and yearly, input from tenants, landlords, and agents is often utilised, as well as changes in legislation and results from dispute cases, improved working practices, and technology. Everything you see in the property will be detailed in the report, including:

  • Doors
  • Handles
  • Walls
  • Windows
  • Switches
  • Sockets
  • Covings
  • Curtains
  • Blinds
  • Loose Furnishings
  • Appliances

Appointment Details

  • Inspection Date
  • Inspection Address
  • Property Type
  • Client Name

Inspection Conditions

  • Level of Furnishings: Furnished, Part Furnished, Un-Furnished.
  • Security Features Installed
  • Stopcock Location – Important for Emergencies Especially in Flats
  • Meter Readings (As part of the Check-in) Will Include:
  1. Water, Gas, Electricity, Oil, Solar Power
  2. Date Meter Read
  3. Type of Meter – Tariff or Prepay
  4. Location of the Meter
  5. Serial Number of the Meter
  6. Physical Reading of the Meter
  7. Close-Up Photograph of the Meter to Avoid Disputes and Errors

Inspection Conditions

  1. Key Type – Yale™, Mortise, Remote, Security etc.
  2. Lock Location Key Fits Into – Front Door, Rear Door, Patio Door, Front Garage Door
  3. Location to Include, if More Than One Lock in Door Which Lock It Is – Upper Lock, Middle Lock, Lower Lock etc.
  4. Number of That Particular Keys Issued / Received
  5. Comments – To help – Key Found in Back Door Placed in Upper Kitchen Drawer for Security
  6. Photographs of all individual keys so reader can see each key type and confirm the number signed over to tenants. This also stops inferior keys being returned.

Example: High-security locks common on communal entry doors cost circa £90 each to be recut. Photographing the keys individually stops an inferior recut key costing £5 being passed off as a genuine security key.

  • Safety

Details smoke, CO2 alarms, window lock keys, PAT and Gas-Safe™ certificates found in property.

  • State of Cleanliness

A snapshot of the main property areas and appliances. Full cleanliness of each property item will be detailed in the main report as they appear.

Inspection Areas

  • List of All Interior Rooms
  • We Detail the Rooms from Right to Left
  • We Add Room Locations to Avoid Confusion


You will mainly have several bedrooms; we list them as follows:

  1. Bedroom 1 – Front RHS
  2. Bedroom 2 – Front LHS
  3. Bedroom 3 – Rear

Multiple Stairs and landings can be confusing, which is why we list them as follows:

  1. Stairs and Landing 1 – Ground Floor to First Floor
  2. Stairs and Landing 2 – First Floor to Attic

List of exterior areas – we list these areas in a chronological system:


  1. Front Garden and/or Driveway Will Always Be the First Inspection Areas
  2. Interior Rooms
  3. Rear Garden and Garage the Last Inspection Areas

List of Individual Room Items

As soon as the layout of the room has been established, we then populate each individual room with all of its different items, both fixed and loose. These are then described in full with any observations or problems. The comprehensive descriptions created follow the same format for each item within the property to help promote professionalism and easy reading. All descriptions are supported by high-quality photographs. Each room item is then described in the same format.

Item Name: Floor

Colour: Beige

Overview of Condition: Good, Minor Cosmetic Damage – Functionality Not Impaired

Description (To Include):

  1. Type – Could Be Carpet, Laminate, Linoleum, Tiled etc.
  2. Finish – Bristle, Mosaic, Varnished, Woven etc.
  3. Features – Edging Strip Brass, Wall-to-Wall Fitted, Inlay Pattern etc.
  4. Comments – To Fully Complete the Description


A correctly reported observation will include:

  • Full Description of the Observation


“10-inch by 6-inch, iron-shaped carpet burn observed.” – We use forensic-measuring tools so when damage is photographed the image has scale and reference.

Location of observation so it can easily be identified – this will include exact location.

More evidential photographs of the observation are taken including an overview and close-up photographs.

In the summary of the report, you will find details of the observations of each item and room order as a way to quickly review the issues affecting the property. This in turn saves time as you do not have to fully read the report from cover to cover.

The descriptions and observations are done for every item in the property. This means that our dedicated experts are on hand to produce the UK’s most in-depth, comprehensive, impartial, and unbiased report. We’re here to provide a professional service which protects landlords, agents, and tenants.


See what our customers have to say…

  • Called them out to do an inventory and check-in on one of my properties after a horrendous mess up with an Agent. Not only did they do it properly but it was done and emailed to me within 40 minutes of being completed. Im still waiting on one from my Agent after 4 weeks!!!. Worth the money and cheaper than agents

    Jenny Cane
  • Had a superb experience with this company. The inventory is very thorough and detailed . The best I have seen . They are very professional and reliable . Worth every penny x thanks guys

    Helen Piper
  • PiMS have been a breath of fresh air to deal with. We were impressed by the amount of detail included in their reports. The customer service has been exemplary. Many thanks

    Becci Parkin
  • Very professional .... couldn't believe how efficient .... was also pleased how they did a copy of the inventory in polish for my polish tenant ... it took away all the language barrier..... wouldn't hesitate to re use this company .

    Julia Cracknell
  • Came out same day we called, completed inventory and then checked tenant in. We had the paperwork signed and returned by the evening. Couldn't fault at all. Amazing in-depth inventory with HD photos and forensic measurements, polite and knowledgeable clerk. Best inventory we've ever had done in the uk with any of our lettings. Thanks PiMS

    Karen Trett
  • Highly professional and really prompt service. I was totally reassured that this stage of re-letting my property would be dealt with swiftly & smoothly and they didn't fail to deliver. I recommend that all that are in tenancy services make a very wise decision and use PIMS to avoid any unnecessary and costly situations that can & do often arise.

    Sadie Charles
  • Wow. Now that's what I call an inventory. Detailed, forensic and delivered the same day. In Hd. Every inch of the property covered. Lovely clerk too. Polite, knowledgeable and professional. Thanks PiMS

    Carl Simpson
  • Emma was very nice and professional. Property was checked and inspected quick and thoroughly. I am happy knowing that an independent company is backing me up with my tenancy. They really CARE. Their approach and personal treatment was spotless. 5 stars positive feedback

    Ruben Lopez Catalan
  • I needed an inventory on my 5 bed property. Ruth came out and meticulously recorded all details of my property in a 260 page report with 800 photos in HD. The report was emailed to me and also sent to my tenant. My tenant could iopen it and read it going through the prooperty and could then remotley sign it. I didnt need to come up from Surrey to do the check in or anything. Sorted out there and then in the most exceptional and professional manner.  The report is also tracked and stored securely. PiMS are the best inventory company I've seen in Lincs. Will only use PiMS from now on. Thanks ladies

    Hilary Brown Landlord
  • Fantastic result. Agent said I shouldnt bother to claim but I stuck to my guns and with the check out report Pims did for me I challenged the deposit return myself. Despite paying my agent to do that! Im pleased I did, the report was so indepth and unchallengeable that it was straight forward and the money was with me within 6 days. Now I can repair ther damage the tenants did and re-let, but not with that agent.

    Mrs Jameson
  • Emma and Ruth provide a very professional service with a personal friendly touch. I would definitely recommend PIMS Ltd.

    Emma and Ruth provide a very professional service with a personal friendly touch. I would definitely recommend PIMS Ltd. director
  • Emma and Ruth provide a very professional service with a personal friendly touch. I would definitely recommend PIMS Ltd.

    Liz Ramella Director
  • The service provided by Emma and Ruth was amazing. They are very professional and genuinely aim, to help you feel satisfied. I would 100% recommend PIMS Ltd

  • Very professional and efficient.. a great service and good value for money.. can highly recommend Emma and Ruth.. will definitely be using them again..

    Slim Shady Director/Owner

Contact us today, in Lincoln, to obtain more details about our wide-ranging property inventory services.

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